TICKETS

Privacy Policy

Last Updated: October 25, 2025

Entity Name: The Trustee for RC Melbourne Public Trust T/A 3020 Hospitality Insights (ABN 89527756637)

Website: www.q-reunion.com.au

This Privacy Policy describes how 3020 Hospitality Insights ("The Company," "We," "Us," or "Our") manages Personal Information in accordance with the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth). By accessing or using The Q Reunion Website, submitting your photos and/or videos to us, posting your photos and/or videos to the Q Reunion Facebook Page, or by attending our events, you agree to the terms of this Privacy Policy.

Collection of Personal Information

1.1 What We Collect

We collect information necessary to operate the reunion site and the event, which may include:

  • Registration Data: Name, email address, alumni year, and phone number (if provided).
  • Usage Data: Information about how you use the Website (e.g., IP address, pages visited).
  • User-Contributed Content: Any photos, stories, comments, or other materials you upload or post to the site.

1.2 Collection of Event Media (Photos and/or Video Footage)

We also collect your Personal Information in the form of your image and likeness through photographs and video footage taken by Us, or our appointed contractors, at The Q Reunion event ("Event Media").

1.3 Purpose of Collection

We collect Personal Information primarily to:

  • Manage your registration and attendance at the reunion.
  • Facilitate communication and engagement among attendees.
  • Crucially, to create promotional and marketing material for current and future reunion events, and for The Company's business activities.

Media Rights, Consent, and Promotional Use

This section governs the use of your likeness, image, and other content you provide or are captured in.

2.1 Consent to Use Uploaded Content and Event Media

By uploading content to the Website ("Uploaded Content") or by attending The Q Reunion event and allowing your photograph/video to be captured ("Event Media"), you provide express, irrevocable consent for The Company to use your image, likeness, name, and voice (as contained within the Uploaded Content and Event Media) for the following purposes:

Promotional and Marketing Material: Use in advertising, marketing, social media posts, print and digital flyers, website banners, and video promotions to market future Q Reunion events and the services of 3020 Hospitality Insights.

Website Use: Display on the The Q Reunion Website and its associated platforms. Creation of Derivative Works: Modification, cropping, editing, or combining the content with other materials for the stated promotional purposes.

2.2 Grant of License

You grant The Company a perpetual, irrevocable, worldwide, royalty-free, non-exclusive, sublicensable, and transferable license to use, reproduce, distribute, prepare derivative works of, display, and perform the Uploaded Content and Event Media in connection with the business of Q Reunion and the services of 3020 Hospitality Insights without any compensation to you.

2.3 User Warranty

You warrant that you own or have the necessary rights to your submission, that it is yours and that you grant the license for any Uploaded Content you submit.

Disclosure and Overseas Disclosure

We may share Personal Information with:

  • Service Providers: Trusted third parties who assist us in operating the Website or managing the event (e.g., email service providers, cloud storage).
  • Overseas Disclosure: We may store or process Personal Information (including photos and videos) on cloud servers located outside of Australia.

By providing your information, you acknowledge and consent to this disclosure.

Access, Correction, and Complaints

4.1 Access and Correction

Under the APPs, you have the right to access the Personal Information we hold about you and request that it be corrected if you believe it is inaccurate, incomplete, or out-of-date. To access or update your information, please contact us using the details below. We may require proof of identity before releasing information.

4.2 Making a Complaint

If you believe that The Company has breached the APPs, you may contact us using the details below to make a complaint. We will investigate the complaint and we will endeavor to respond to you in writing within 30 days. If you are not satisfied with our response, you may refer your complaint to the Office of the Australian Information Commissioner (OAIC).

Contact Information

If you have questions or concerns about this Privacy Policy, please contact: Q Reunion directly: chat@q-reunion.com.au.

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